Flat Possession Letter Format From Builder Pdf Full May 2026

The following text represents the full content of a standard possession letter. Users can copy this text into a word processor and save it as a PDF.

[BUILDER/COMPANY LOGO]

Ref No: [Reference Number, e.g., PL/2023/00123] Date: [DD/MM/YYYY]

To, Name of the Allottee: [Mr./Mrs./Ms. Full Name] Address: [Buyer’s Correspondence Address]

Subject: Letter of Possession for Unit No. [Unit Number]

Dear [Name of Allottee],

Sub: Offer of Possession for Flat/Unit No. [Unit No] in Project [Name of Project].

We are pleased to inform you that the construction of your flat/unit No. [Unit No], situated at [Wing/Tower Name], Floor [Floor Number], in the project named [Project Name], located at [Project Address], has been completed in all respects as per the specifications mentioned in the Agreement for Sale dated [Date of Agreement].

We are now ready to hand over the physical possession of the said flat/unit to you.

Property Details for Record:

Terms of Handover:

You are requested to visit our office at [Builder’s Office Address] on or before [Date] between [Time] and [Time] to complete the necessary formalities and take physical possession of the unit.

We request you to sign the enclosed acknowledgement copy of this letter as a token of your acceptance and return the same to us for our records. flat possession letter format from builder pdf full

Thank you for choosing [Builder Name]. We hope you have a wonderful stay in your new home.

For [Name of Builder/Company],

(Signature)

[Authorized Signatory Name] [Designation, e.g., General Manager - Sales] [Company Seal]

Enclosures:

[PAGE BREAK]

Acknowledgement Slip

I/We, [Name of Allottee], have received the Possession Letter (Ref No: [Ref No] dated [Date]) regarding Unit No. [Unit No] in [Project Name].

I/We confirm that we have inspected the unit and have taken physical possession of the keys and the unit. We hereby acknowledge the transfer of possession effective from [Date of Handover].

Signature of Allottee(s):

(First Allottee)

(Second Allottee)

Date: ______________ Place: ______________

In the lifecycle of a real estate transaction, the "Possession Letter" is a pivotal document. It serves as the builder’s official intimation to the buyer that the unit is ready for occupancy and that the buyer can take physical custody of the property. While often confused with the "Occupancy Certificate" issued by local municipal authorities, the Possession Letter is a private contractual document that triggers the final payment schedules and the handover of keys.

If you want, I can populate the sample with your project/buyer-specific details and return a ready-to-download PDF — provide the exact names, dates, amounts, and project details.

A: Most banks accept a scanned PDF signed by the builder if it has a digital signature. However, for registration at the Sub-Registrar office, you usually need the original physical letter.

[Use this verbatim; replace bracketed placeholders with your details.]

Builder’s Letterhead / Company Name Address: [Builder’s registered address] Phone: [phone] Email: [email] Date: [DD Month YYYY]

To, [Buyer Name(s)] [Buyer Address] Flat/Unit: [Tower/Block], Floor: [Floor], Flat No.: [Flat No.] Project: [Project Name], [Project Address] Ref: Sale Agreement dated [DD/MM/YYYY], Registered as Document No. [if registered, mention details]

Subject: Possession Letter — [Flat/Unit No.], [Project Name]

Dear [Mr./Ms. Buyer Name],

This is to inform you that the above-referenced flat has been completed to the extent required under the Sale Agreement and is ready for physical possession. Pursuant to the Sale Agreement dated [date], we hereby offer possession of the said flat to you subject to the following terms and conditions:

  • Conditions Precedent

  • Statutory Clearances

  • Handover Items

  • Outstanding Dues

  • Maintenance and Charges

  • Indemnity & Liability

  • Contact for Handover

    • Please sign the acknowledgement below and return one copy to the Project Office at the time of possession.

    For and on behalf of [Builder Company Name]

    [Authorized Signatory Name] [Designation] [Company Seal] Date: [DD/MM/YYYY]

    Acknowledgement by Buyer(s) I/We, [Buyer Name(s)], hereby accept the possession offered for Flat No. [flat no.] on [date] subject to the conditions stated above.

    Buyer Signature(s): ______________________ Date: __________ Name(s): [Buyer Name(s)] Contact: [phone] Email: [email]

    Cc: [Financing Bank — if applicable] / Project Site Office / Maintenance Agency

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    A: "Soft possession" is a trap. It allows the builder to stop paying penalties for delay, but you cannot live there because water/electricity connections are not active. Do not sign soft possession letters.