The DHA does not issue a single universal “one-click” logbook file. Instead, they mandate a standardized set of data points that must be present in your submission. The purpose is threefold:
You can copy the structure below into Microsoft Excel or Google Sheets. This layout is designed for easy filtering and printing if requested by a facility Medical Directorate.
| Date | Hosp. Name | Patient ID | Age/Sex | Diagnosis | Procedure Performed | Role (Prim/Assist) | Urgency (Elec/Emer) | Complications (Y/N) | Remarks | | :--- | :--- | :--- | :--- | :--- | :--- | :--- | :--- | :--- | :--- | | 12/10/23 | Mediclinic City | 123456 | 45/M | Cholelithiasis | Laparoscopic Cholecystectomy | Primary Surgeon | Elective | N | Discharged next day | | 14/10/23 | American Hospital | 789012 | 60/F | Rt. Inguinal Hernia | Lichtenstein Repair | Supervisor | Elective | N | Teaching case | | 15/10/23 | Rashid Hospital | 345678 | 30/M | Appendicitis | Laparoscopic Appendectomy | Primary Surgeon | Emergency | N | Perforated appendix | surgical logbook template for dha
Pro Tip: Create a separate "Summary Sheet" in your Excel file that uses formulas to count the total number of procedures, the percentage of Emergency vs. Elective, and your complication rate. This is impressive during credentialing interviews.
Your template must include a separate worksheet (Tab 2) summarizing: The DHA does not issue a single universal
| Complexity | Examples | |------------|----------| | Minimal | Excision of small benign lesion, circumcision, basic incision & drainage | | Moderate | Appendectomy, hernia repair, closed fracture reduction, cataract extraction | | Major | Laparoscopic cholecystectomy, TURP, knee arthroscopy, cesarean section | | Complex | Whipple, liver resection, craniotomy, major vascular, re-operative surgery |
The DHA frequently requires a letter from your previous hospital's Medical Director or Head of Department (HOD) verifying the logbook. You should attach a cover sheet to your template stating: Your template must include a separate worksheet (Tab
"I, Dr. [Name], confirm that the attached surgical logbook represents a true and accurate record of operative procedures performed at [Hospital Name] from [Start Date] to [End Date]."